How to Write a Cover Letter

A cover letter is a business letter attached to résumés. The purpose of this letter is to introduce yourself and state your objectives for working in the company. It also helps build rapport with your prospective boss. Together with the résumé, this demonstrates that the applicant knows how to communicate and has the initiative.


Follow Protocol


Use a personal letterhead in the cover letter. Your letterhead should contain your address and contact numbers. It should be placed at the topmost part of your letter. It should have a line below to separate it from the letter proper. If you are currently employed, do not use the letterhead of your current employer.

Begin with a 4-line heading. Place it at the upper left part of the letter. Place it several spaces (around 7 to 10 lines) after the letterhead demarcation line.

The name of the receiver is written on the first line in ALL CAPS. The second and third line hold the name and address of the company. The fourth line contains the date the letter was written.

Leave two spaces then type your greeting. It usually starts with “Dear”  and then the first name or the family name of the receiver. End the greeting with a colon (:).


Sell Yourself


Begin the letter by stating how you found out about the company vacancy. Express your interest in the available position. Introduce yourself briefly and give some of your outstanding experiences or educational/family background. Do it in a natural way so you don’t appear boastful.

Mention in a few sentences how the company can benefit from you. Highlight your strengths.

Tell them that you will be ready for an interview. Express enthusiasm at a possible meeting.

State the documents you have attached to your cover letter. The documents can be a curriculum vitae, certification, and other official papers.


End the Proper Way


Leave 4-5 spaces after the body and then write your complimentary close. It often starts with “Respectfully.” End it with a comma (,). Leave 3-4 spaces before you write your full name in all caps. Affix your signature in the space between your name and the complimentary close.

Remember to use formal language and avoid any typographical errors. The standard business letter formal is full-block. This means all of the paragraphs should start from the left side of the paper without indentation on the beginning of the paragraphs.